Add minutes of Steering Group Meeting of Oct. 9th 2026

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+---
+title: "HSF Steering Group Meeting, 9 October 2026"
+layout: plain_toc
+---
+
+## Attending
+
+Present/Contributing: Eduardo Rodrigues, Claire Antel, Johannes Elmsheuser, Michel Hernandez Villanueva, Liz Sexton-Kennedy, Pere Mato, James Whitehead, Paul, Stefan Roiser
+
+Apologies: 
+
+## 1/6. News
+
+### Advisory Group news and follow-ups
+
+Actions (still) from the last meeting:
+- Attract representatives from ALICE - none yet found. Stop at this point? Agreed to close this task.
+
+Further news in due time post the AG meeting to be held during the WLCG/HSF workshop in Nov.
+
+### Invitation to workshop on Agentic AI next
+
+- 3-day workshop on [Agentic AI, Gigantic Aims](https://indico.cern.ch/event/1735622/) to be held in Barcelona on April 5-7 2027.
+- Invitation from our Spanish colleagues from the COMCHA network (contact: Arantza Oyanguren).
+- Event will have roundtables with the physics coordinators of the experiments on interpretability and validity, on accessibility, on ethics (sustainability, security, authorship...) and on training.
+    - Invitation sent for HSF participation towards a workshop outcome by means of a manifesto or statement of recommendations.
+    - Invitation to have the HSF co-organise and prepare the agenda, with 2 HSF colleagues part of the organising committee.
+      - ACTION: agreed to have Claire and Michel H. Also agreed to have the HSF logo displayed on the event Indico page.
+
+## 2/6. Joint WLCG/HSF workshop 2026 in Bologna
+
+- Indico: <https://indico.cern.ch/event/1695268/>.
+- Review of abstracts and agenda being finalized.
+    - We have a rather healthy number of abstracts for the several HSF parallel sessions (close to 20).
+
+#### AG meeting at the workshop
+
+Reminder - we will have another AG meeting during the Bologna workshop to (1) avoid having a long 1-year delay (as in the past) while (2) profiting from the fact that most AG members will be at the workshop anyway.
+- Please share any points you may want discussed with the AG.
+    - One item we should add is a review of membership as we are approaching the first 2 years.
+    - Lack of engagement.
+
+## 3/6. Activity Areas
+
+- A full report at the end of this year’s GSoC 2026 programme will be given at the joint WLCG/HSF workshop in Bologna.
+- Series of HSF Seminars and Compute Accelerator Forum meetings: we've been seeing a great programme organised. Congrats!
+
+- Nothing particular to be reported from people in touch with AA conveners.
+
+- See agenda item "Miscellaneous HSF matters" for discussion of engagement of AA conveners.
+
+## 4/6. "Responsible AI-assisted coding and common training aspects" endeavour, AI guidelines
+
+- Very successfully kicked off in July (<https://indico.cern.ch/event/1705480/>).
+- Followed up with another meeting, and a dedicated session will run during the joint WLCG/HSF workshop.
+
+#### "AI Statement" for contributors to HSF repositories
+
+So far HSF repositories do not provide any statement on AI-powered/-helped contributions, and we are getting some regularly. On occasions we can be flooded by not-to-useful contributions. This year an “AI statement” is strongly suggested in GSoC proposals. We should do something similar. 
+
+- There is an ongoing discussion at <https://github.com/HSF/hsf.github.io/issues/1919> and there are 2 open PRs to review asap:
+- <https://github.com/HSF/hsf.github.io/pull/1953>: addition of CONTRIBUTING.md.
+- <https://github.com/HSF/hsf.github.io/pull/1949>: addition of PULL_REQUEST template.
+- Both have been up for long time with no input other from 2 people.
+    - ACTION: please review next week and we will then go ahead and merge (can get follow up PRs if needed).
+    - (Note: the PRs are not exclusively about "AI contributions" - also include good etiquette, due diligence, etc.).
+
+## 5/6. Project Affiliation and Affiliated Projects
+
+No new affiliations since we finalised a significant review of the programme.
+- Status at <https://hepsoftwarefoundation.org/projects/projects.html> - 6 projects affiliated.
+- Final stamp from the SG to be decided now for the nopayloaddb - affiliated as Tier-2.
+
+The following list of projects to prioritise has been sent in Sep. to the AG for feedback:
+- ACTS - Caterina to follow-up
+- Clad
+- CVMFS
+- DD4hep
+- EvtGen
+- FastJet
+- Gaudi - Stefan can do review, ditto for Paul
+- Geant4
+- HepData
+- HepMC3
+- HERWIG
+- hls4ml - Eduardo to review with Maarten Van Veghel 
+- Invenio
+- LHCb Conditions DB - Stefan / Paul
+- Omnifold - Saptaparna to follow-up
+- MCFM
+- Millepede-II
+- Phoenix - Johannes to follow-up - can do review, need to find 2nd reviewer 
+- PODIO - Michel V. to follow-up
+- Rivet - Nicole and Menglin Xu starting the review
+- Rucio - Paul following up - no differential review helps
+- XRootD
+- WHIZARD
+
+WIP ACTION: attach names to make things happen - basically a person to take care of finding 2 reviewers and potentially be a reviewer.
+    - Typical pool of reviewers: AA conveners, SG members, HSF affiliated project leads, expert community colleagues.
+
+## 6/6. Miscellaneous HSF matters
+
+### HSF Budget
+
+Healthy. Used recently to help presence of SG members at the WLCG/HSF workshop.
+
+### Engagement within HSF bodies and with the community
+
+**Commitment within members:**
+- Several AAs are very quiet, hardly engaging.
+- The SG members need to lend a hand.
+    - It's too often the same colleagues over and over again taking up tasks.
+
+**Engagement community-HSF:**
+- We need to better communicate with/to the outside world, meaning the community.
+    - The AG should play a role here, serving as liaison to Engaged Communities (i.e. experiments, community projects) other bodies.
+    - The HSF is not brought to the attention of new PhD students and early-career colleagues as nearly much as it could. This is a missed opportunity. More engagement would be beneficial to all.
+    - How to make the HSF and the Forum mailing list (more) widely known within the community?
+      - Posters and LHC experiment PhD student welcome sessions mentioned.
+
+### SG Composition
+
+- If you know of someone who is active in community work and shares the HSF's goals consider inviting them to be on the SG.
+- We should review annually the composition. Reminder that  our SG webpage states that _"When a SG member becomes inactive (e.g., ceases to meaningfully follow any HSF activities) in the HSF they will leave the SG."_.
+
+### HSF GitHub matters
+
+A trivial little help reviewing meeting minutes and the odd open PR would be helpful.
+
+## AOB
+
+### Next Meeting
+
+TBD, as we see fit. (For sure after the WLCG/HSF workshop in Nov.)