diff --git a/organization/_posts/2026/2026-10-09-steering.md b/organization/_posts/2026/2026-10-09-steering.md new file mode 100644 index 000000000..93f68f0b9 --- /dev/null +++ b/organization/_posts/2026/2026-10-09-steering.md @@ -0,0 +1,135 @@ +--- +title: "HSF Steering Group Meeting, 9 October 2026" +layout: plain_toc +--- + +## Attending + +Present/Contributing: Eduardo Rodrigues, Claire Antel, Johannes Elmsheuser, Michel Hernandez Villanueva, Liz Sexton-Kennedy, Pere Mato, James Whitehead, Paul, Stefan Roiser + +Apologies: + +## 1/6. News + +### Advisory Group news and follow-ups + +Actions (still) from the last meeting: +- Attract representatives from ALICE - none yet found. Stop at this point? Agreed to close this task. + +Further news in due time post the AG meeting to be held during the WLCG/HSF workshop in Nov. + +### Invitation to workshop on Agentic AI next + +- 3-day workshop on [Agentic AI, Gigantic Aims](https://indico.cern.ch/event/1735622/) to be held in Barcelona on April 5-7 2027. +- Invitation from our Spanish colleagues from the COMCHA network (contact: Arantza Oyanguren). +- Event will have roundtables with the physics coordinators of the experiments on interpretability and validity, on accessibility, on ethics (sustainability, security, authorship...) and on training. + - Invitation sent for HSF participation towards a workshop outcome by means of a manifesto or statement of recommendations. + - Invitation to have the HSF co-organise and prepare the agenda, with 2 HSF colleagues part of the organising committee. + - ACTION: agreed to have Claire and Michel H. Also agreed to have the HSF logo displayed on the event Indico page. + +## 2/6. Joint WLCG/HSF workshop 2026 in Bologna + +- Indico: . +- Review of abstracts and agenda being finalized. + - We have a rather healthy number of abstracts for the several HSF parallel sessions (close to 20). + +#### AG meeting at the workshop + +Reminder - we will have another AG meeting during the Bologna workshop to (1) avoid having a long 1-year delay (as in the past) while (2) profiting from the fact that most AG members will be at the workshop anyway. +- Please share any points you may want discussed with the AG. + - One item we should add is a review of membership as we are approaching the first 2 years. + - Lack of engagement. + +## 3/6. Activity Areas + +- A full report at the end of this year’s GSoC 2026 programme will be given at the joint WLCG/HSF workshop in Bologna. +- Series of HSF Seminars and Compute Accelerator Forum meetings: we've been seeing a great programme organised. Congrats! + +- Nothing particular to be reported from people in touch with AA conveners. + +- See agenda item "Miscellaneous HSF matters" for discussion of engagement of AA conveners. + +## 4/6. "Responsible AI-assisted coding and common training aspects" endeavour, AI guidelines + +- Very successfully kicked off in July (). +- Followed up with another meeting, and a dedicated session will run during the joint WLCG/HSF workshop. + +#### "AI Statement" for contributors to HSF repositories + +So far HSF repositories do not provide any statement on AI-powered/-helped contributions, and we are getting some regularly. On occasions we can be flooded by not-to-useful contributions. This year an “AI statement” is strongly suggested in GSoC proposals. We should do something similar. + +- There is an ongoing discussion at and there are 2 open PRs to review asap: +- : addition of CONTRIBUTING.md. +- : addition of PULL_REQUEST template. +- Both have been up for long time with no input other from 2 people. + - ACTION: please review next week and we will then go ahead and merge (can get follow up PRs if needed). + - (Note: the PRs are not exclusively about "AI contributions" - also include good etiquette, due diligence, etc.). + +## 5/6. Project Affiliation and Affiliated Projects + +No new affiliations since we finalised a significant review of the programme. +- Status at - 6 projects affiliated. +- Final stamp from the SG to be decided now for the nopayloaddb - affiliated as Tier-2. + +The following list of projects to prioritise has been sent in Sep. to the AG for feedback: +- ACTS - Caterina to follow-up +- Clad +- CVMFS +- DD4hep +- EvtGen +- FastJet +- Gaudi - Stefan can do review, ditto for Paul +- Geant4 +- HepData +- HepMC3 +- HERWIG +- hls4ml - Eduardo to review with Maarten Van Veghel +- Invenio +- LHCb Conditions DB - Stefan / Paul +- Omnifold - Saptaparna to follow-up +- MCFM +- Millepede-II +- Phoenix - Johannes to follow-up - can do review, need to find 2nd reviewer +- PODIO - Michel V. to follow-up +- Rivet - Nicole and Menglin Xu starting the review +- Rucio - Paul following up - no differential review helps +- XRootD +- WHIZARD + +WIP ACTION: attach names to make things happen - basically a person to take care of finding 2 reviewers and potentially be a reviewer. + - Typical pool of reviewers: AA conveners, SG members, HSF affiliated project leads, expert community colleagues. + +## 6/6. Miscellaneous HSF matters + +### HSF Budget + +Healthy. Used recently to help presence of SG members at the WLCG/HSF workshop. + +### Engagement within HSF bodies and with the community + +**Commitment within members:** +- Several AAs are very quiet, hardly engaging. +- The SG members need to lend a hand. + - It's too often the same colleagues over and over again taking up tasks. + +**Engagement community-HSF:** +- We need to better communicate with/to the outside world, meaning the community. + - The AG should play a role here, serving as liaison to Engaged Communities (i.e. experiments, community projects) other bodies. + - The HSF is not brought to the attention of new PhD students and early-career colleagues as nearly much as it could. This is a missed opportunity. More engagement would be beneficial to all. + - How to make the HSF and the Forum mailing list (more) widely known within the community? + - Posters and LHC experiment PhD student welcome sessions mentioned. + +### SG Composition + +- If you know of someone who is active in community work and shares the HSF's goals consider inviting them to be on the SG. +- We should review annually the composition. Reminder that our SG webpage states that _"When a SG member becomes inactive (e.g., ceases to meaningfully follow any HSF activities) in the HSF they will leave the SG."_. + +### HSF GitHub matters + +A trivial little help reviewing meeting minutes and the odd open PR would be helpful. + +## AOB + +### Next Meeting + +TBD, as we see fit. (For sure after the WLCG/HSF workshop in Nov.)